Thursday, November 28, 2024

Be intentional when you contact a faculty for grad school

Morning walk to work
I hear from students at times: "I sent  emails to 260* professors for my grad school and no one bothered to reply." I sympathize, but then ask, "Did you put the effort to write those emails?"

(*some really high unrealistic number!)

"Yes, I did. I spent a day drafting that email." Remember these are often not native English speakers. So, drafting that email can be intimidating. They can be intimidating to even native speakers.

"Can I see?"

"Sure."

"Ok, that is a well-written email. But you did not make a connection to why this university and why this professor. The email looks too random and not directed to this professor."

"Oh, I see."

"Can I see another email?" "

"Another email?"

"I mean, one you have sent to another professor?"

"Ok, here!"

"It is the same email!"

"No, I changed their name."


Now, you see the problem. They drafted one careful email. Sure, they spent one whole day drafting it. But then to send them to each individual faculty in different universities in different countries: all they did was merely changing the name in the "Dear Dr. ____"


Why should I reply to an email that was actually sent to 260 people? Some do not even bother to change the name. So, they make it easy by just sending "Dear Professor," I mean, "Dear Professor" is great. But the email should specifically say why you contacted me rather than an email that could be sent to other thousands of people.

In the era of ChatGPT, drafting these emails also do not take one whole day anymore. I receive many emails from students which I sense written by or with the help of ChatGPT. That is okay. But why should a professor reply to an email that was too generic? Same goes to employers too.

Sometimes I receive somewhat personalized email, but obviously phrases copy-pasted from my profile, even showing different fonts. For example, "I contact you because I share the same research interests as you: Distributed Computing, Wide Area Networks, Middleware, Telehealth, Circumpolar North.

I mean, if you really have that perfect overlap, your CV, experience, and email should reflect it more, rather than giving an impression it was copy-pasted from Google Scholar (because it was!).

Now, students complain, why should I waste an hour to send an email to a professor who would anyway ignore it. This is because you have already assumed they will ignore. In that case, there is no need to send at all, rather than doing a Russian Roulette of doing a numbers game and throwing arrows everywhere hoping at least one would land.

So, what should I do?

Consider an email as the first meeting. Find the professors and universities that you really like to work with. Be honest with yourself in the email. Do you really like all these research fields or are you just open to any field. Maybe skim through a few recent papers of the professor and their research team. Anything impresses you? No? Then probably better not to send that email at all. Yes? Maybe read more. In your email, mention what you liked about their research. Do you specifically like their university or city for whatever reasons? You can mention too. Spend an hour drafting each email individually and personally, rather than spending a whole day drafting a "perfect" email which you then mindlessly send to 260 people with no change except for name and email address.

I always want to reply to all the emails I get from students all over the world. But I also notice they were just sending as a mass emailing scheme. In the rare case I reply, those students do not even bother to reply back.

When I was a student sending such emails, my emails never got ignored. Because, those were intentional and carefully and personally written. So, focus on quality vs. quantity when you reach out to faculty for your grad school.

Good luck.

Thursday, October 10, 2024

Ditt KTH-konto kommer att deaktiveras / Your KTH account will be deactivated

KTH was my second university during my MSc. I had a higher attachment to Portugal and Lisboa because it was my first time living abroad and first time the freedom of living alone on my own. I was also affiliated with the Universidade de Lisboa for 7 years, 2012 - 2019, for my MSc and Ph.D. In comparison, I spent only one semester in KTH, the 3rd semester of my MSc. However, since it is an Erasmus Mundus double degree program, I also attended the KTH MSc graduation ceremony in 2015 in Stockholm, in addition to the one in Lisboa. In fact, the KTH graduation was really fun, in the Stockholm City Hall. It was huge and with all the friends, it felt very special. 
 
Most universities deactivate your email address once you quit or graduate. I have been affiliated with 8 universities so far, and only Universidade de Lisboa and KTH did not deactivate my account after I graduated and left. Well, until now. Now I received this email from KTH.

Ditt KTH-konto kommer att deaktiveras / Your KTH account will be deactivated
INFORMATION IN ENGLISH FURTHER DOWN
Detta meddelande går till dig som har ett KTH-konto men ej är anställd eller studerar på KTH.
KTH-konton är avsedda för de som för närvarande studerar eller arbetar på KTH kommer ditt konto att deaktiveras den 12 november 2024. Detta görs av såväl säkerhets- som resursskäl.
Det innebär att:

  • Du inte kommer att kunna logga in på ditt konto

  • E-postadressen kopplad till kontot kommer att sluta fungera

  • Eventuell automatisk vidarebefordran av e-post kommer att upphöra

Om det finns filer, e-post eller annan information som du vill ha kvar måste du själv flytta eller kopiera dem till din privata dator. De kommer inte att kunna återfås efter deaktiveringen av KTH-kontot.
Om du har behov av KTH-konto på grund av pågående arbete på/med KTH kontakta din uppdragsgivare som gör en bedömning och beslutar om en eventuell förlängning av kontot.

Informationen finns även publicerad på KTH:s webbplats:

Med vänlig hälsning
KTH:s IT-avdelning
KTH:s säkerhetsavdelning
INFORMATION IN ENGLISH
This message is for those with a KTH account but not currently employed or studying at KTH.

Your KTH account will be deactivated on 12 November 2024 as KTH accounts are intended for those studying or working at KTH. This is done for both security and resource allocation reasons.

This means that:

  • It will not be possible for you to log in to your KTH account

  • The email address associated with the account will stop working

  • Any automatic e-mail forwarding will also stop working

If there are files, e-mails, or other information on the account that you want to keep, you will have to move or copy them to your own computer yourself. It will not be possible to retrieve them after deactivation of your KTH account.

If you need a KTH account due to ongoing work at/with KTH, contact your responsible manager/equivalent who will assess and decide on the need for an extension of your KTH account.

This information is also published on the KTH website:

Sincerely
KTH IT Department
KTH Security and Safety Department

My KTH Profile

This is sad. I like my KTH email address. It is short and sweet - kpr@kth.se. So, even though my real use as a student in KTH lasted only for the semester in KTH (Spring 2013), I have used it more after. In 2023 - 2024, I participated in the KTH Alumni Mentor Programme, mentoring an MSc student from KTH. Such requests came to my attention only because of this account. After 12 November 2024, I won't receive such emails.

Although currenly outdated (I did not bother to update recently), I also have a nice profile at KTH, which will go offline too, I figure. https://www.kth.se/profile/kpr


I wish universities stopped deactivating emails after graduating or leaving the university, as these university emails form a large part of our academic identities.



Sunday, September 15, 2024

Google Summer of Code 2024 - Wrap up thoughts

A Successful GSoC 2024
Google Summer of Code (GSoC) 2024 came to an end this week with me filling the evaluation for the 4th (and final) contributor of our GSoC organization, Alaska. A group of open-source projects related to Alaska and crafted from Alaska. We could have named the organization "University of Alaska." However, we had interested mentors and support from other Alaskan entities, such as the state employees of Alaska and contributors from the AK Dev Alliance. So, "Alaska" is a more fitting name. The four projects' primary mentors this year were based in either Anchorage or Fairbanks, two of the populous (and popular) cities in Alaska. Given the GSoC happens in the summer, we couldn't show our mentees the true wilderness of Alaska in its blizzards and snow storms. But we did give a glimpse of the true north to our contributors. We had a great time as mentors. I am sure our mentees did too. They all did great work. We are very excited for the potential for GSoC 2025 and already polishing up project ideas, getting messages from interested contributors from across the oceans, and discussions of scaling up for more contributors/projects in 2025.

My personal story with GSoC started in 2009 with AbiWord. During those years, there was no limits on how many times one can be a contributor. So I was a contributor (we called that "GSoC students" during those days) four times. Twice (2009 and 2010) when I was an undergraduate in Sri Lanka, once (2014) when I was an MSc student in Portugal, and then the final time (2015) as a student again in Portugal when I was a PhD student. In between my stints as a student, I was also a mentor for AbiWord (2011 - 2013). During this time was my first time participating in the GSoC Mentor Summit 2011 in Googleplex. It was my first time visit to the US too! Since 2016, my role permanently shifted to being a mentor. Since 2019, I have been a mentor and an org admin, onboarding new mentors to the GSoC organizations that I am a part of.

So far my life has gone in 3 seasons: Sri Lanka (1987 - 2012), Portugal (2012 - 2019), and then Alaska. Time in Sri Lanka feels like childhood when I look back, although I was 25 when I left Sri Lanka. 2012 August - 2019 August is my grad school days. I lived in several cities during this period. But my base was Lisboa, Portugal. This was my second "season" and one filled with fun. Then I moved to the US. More specifically, the Lower 48. I moved to Alaska in late 2023. However, I started traveling extensively in Alaska from 2021 summer, and had traveled to Alaska four times before actually moving to Alaska. This makes me feel like I had been in Alaska for much longer. With the dark and vague memories of the COVID-19 days in the Lower 48 (2020 - 2022), my base had shifted to Alaska two years before I moved to Alaska. I moved to Lisboa randomly. But Alaska was a more careful planning. Time changes perspectives. With every move comes goodbyes, and also a new set of people. Except for the family, very few people stayed in my life across the seasons. This is probably true for all immigrants. But I am a serial immigrant, having lived in seven countries and nine cities. Every time I move to a new city, an inevitable question always lingered in my head - what/when is next. This is also probably the academic life. Grad student life as an Erasmus Mundus scholar came with mandatory mobility. I probably overdid it by moving across six countries during my grad school. But then postdoc in the Lower 48. A postdoc position, is by definition, a temporary one. Mine lasted 4 years, although officially I was titled a "Systems Software Engineer, Senior," allowing me to earn a bit more than a postdoc who is officially listed as a postdoc. Now that I am in a tenure-track position, I feel more stable in Anchorage. However, until an academic is tenured, they must be willing to move. I am aware of that. I looked back at my journey. I have evolved from being an introvert to an ambivert to an extrovert over my life journey. Many things changed in my life. A de-aged me would be entirely different from my younger-self, if we go back 20 years, to the first season. In such a dynamic nature of life, only one thing that remained constant - from 2009 to 2024. That is, Google Summer of Code!

Across various roles (contributor, mentor, and org-admin), I associated myself with different organizations. I presented GSoC to different audiences in Sri Lanka, Portugal, and the US (both Lower 48 and Alaska). I attended two more GSoC mentor summits. 2019 Munich was my favorite among the three. It was a new environment, first time outside the US. But it also felt nice to be back in person to the familiar settings of California for the GSoC in 2023, after the pandemic-induced virtual GSoC mentor summits in 2020 - 2022. In a way, 2023 felt like a trip in nostalgia to return to the Mentor Summit in California. The chocolate table has a story of its own. Then the unconference. Now I am prepared for the Oct 4 - Oct 7 Mentor Summit trip, likely the last professional trip of the year. This is also the 20th Anniversary of GSoC. As someone who was associated with GSoC for several years (2009, 2010, 2011, 2013, 2014, 2015, 2016, 2019, 2020, 2021, 2022, 2023, and 2024), most of my summers are filled with a GSoC memory - as a contributor (AbiWord, OMII-UK, and Emory BMI) or a mentor/org-admin (AbiWord, Emory BMI, caMicroscope, and Alaska). I love this constant in the otherwise ever-changing settings and people of my life.

I am very much looking forward to meeting familiar and new faces at my 4th GSoC Mentor Summit in less than 3 weeks. Cheers and long live GSoC.

Friday, September 6, 2024

That Feeling

A neighborhood cafe

I like this cafe. It is within walking distance of my home. It is nothing too special for someone who is not me. But it is unique in that it sells not just coffee but also plants. The name feels special too. That Feeling. Sometimes, you do not have a name for that feeling. I ended the previous blog post with a sad feeling, a feeling with no name. Feelings are like cocktails. Sometimes, you can point fingers at the ingredients. Many times, you cannot. Most languages do not have adequate words to describe the shades of love, friendships, and other relationships in the world. We have friends. Good friends. Best friend? I dislike that phrase. It assumes there is one best friend. You must break up with your previous best friend because you found another one. 

The interiors of That Feeling

Often we assign biological roles to friendships. In many countries across Asia, we call our older friends "elder brother" or "elder sister" and younger friends "younger brother" or "younger sister." We don't mean anything with that, as it is more of a matter of respect for the age rather than an actual sibling-like feeling. Then, I also intentionally declared certain friends to be brothers and sisters. But do we need close friends to be siblings, children, parents, or uncles/aunts? Languages lack words to describe feelings and relationships. We are using something that probably is close enough as a loose replacement. Maybe those brothers and sisters you made in friends are not siblings, after all. They are more than just a friend. You do not have a label on them. We don't care about words that much. 

 
Memories define us
Literature has words. But I look for words we use in everyday practice. Love, 爱, and ආදර are used more generally (for example, love my country/ආදර මගේ රට.) காதல் is used more specifically for love between romantic partners, although some people use it as in "love your country" too. There are other words, too. We have பாசம்/நேசம்/விருப்பம்/அன்பு/කැමතියි/desire/lust/... But we still don't have enough words in daily use (not poetic literature) to explain all the shades of love and friendships. I look for words like the 12 levels of friendships in Arabic. Nibras taught me a few Arabic words on Twitter. Hubb (love in general), Ishq (deep, passionate love, soulmates), Mawaddah (mutual fondness between friends), Rahmah (compassionate or merciful love), Gharam (romantic infatuated love, passion), and Hawa (romantic sentimental love). He also shared some similar words from Urdu: Mohabbat (love/affection), Ishq (passionate, intense love), Pyaar (casual term for love), Dosti (friendship), Izzat (respect/honor in a relationship), Khuloos (sincerity / pure love), Jazbaat (emotions/feelings), and Dil ki Baat (matters of the heart). I am sure we are losing something in translation here. Not everything is easy to translate. We need more such words for common use across all languages. For you and me. Not just for elites.

Random walks
But sometimes, we do not need words. Most of my beautiful friendships/relationships are with people who do not speak my mother tongue. I recall one of my favorite songs: உள்ளங்கள் பேசும் மொழி அறிந்தால், உன் ஜீவன் துடிக்கத் தேவையில்லை. இரு கண்கள் பேசும் வார்த்தைகளை, இரு நூறு மொழிகள் சொல்வதில்லை. This loosely translates to: "If you understand the language of the hearts, you don't need to beat your soul. Two hundred languages will not express the words spoken by two eyes."

At least for me, feelings are usually mutual. If I like someone, usually they like me too. Sometimes, I feel like I do not like someone, and I imagine that feeling is mutual, too. "I think I dislike you for reasons unknown to me. Do you dislike me too?" That would be borderline weird in a bad way. But that is rare. I like people more than I dislike them. But that is where the word "like" fails me. I like people in general. But I like-like a few specifically. I love them. The word "love" is loaded with layers of romance and patriotism. And morning coffee. I love my coffee with coconut cream.

Hello, fellow traveler...

Memories shape my perception of a place. Sometimes, we are all travelers. Other times, one of us is a local. Mahas taught me an Urdu word on Twitter. Humsafar. It literally means fellow traveler. While it is used romantically to refer to a soulmate, it could also refer to others. I like that. This reminds me of the sweet people I encounter on my journey. In a way, I treat new countries and new friends similarly. I personify the land. I fell in love with Portugal and Alaska almost instantly. Then, a few places took their time to impress me. Some cities did not even try. Maybe they did not want to be friends with me, and that is okay. The feeling is mutual. Probably. I often travel in Alaska during mid-winter. I got stuck twice in blizzard conditions. I had to stay two more nights in Fairbanks and three more nights in the Adak Island, beyond what I initially planned. Lands have a soul. Sometimes, they do not want you to leave.

People are like lands, too. You meet someone. They become friends with you. You learn about their culture. A little bit of their language. Their philosophy. And their mannerisms. There is a little bit of their country in them. If they are an immigrant, there are probably two or more countries. People you meet along the way influence you the same way the lands influence you. Fellow travelers, after all. Our universes collided at that little point in time-space. Will the place still be the same when we return, if not for the people? We met by chance once when we were strangers. Now that we know each other, will we meet again by choice?

Saturday, August 31, 2024

Desire for change vs. pattern

I used to blog often. But then I slowed down. Maybe because I already write a lot professionally (#AcademicLife!) and post a lot on Twitter. Writing more is not something I really need at this phase of my life. Tweeting is easy. Those are random unpolished thoughts while I am on the move. But with Elon Musk purchasing Twitter and using it as his personal toy, I often think it is time to move back to blogging. This reminds me of the time when I made the decision to quit Facebook at a time when I was using it regularly and had around 5000 friends there. I also have this GitHub-based personal site where I could blog. I am uncertain how long blogger will last as a platform for blogging, given Google's history of killing its least used platforms. For now, I will keep using blogger.
Walk to work!
 
I like change. I have lived in several cities. But I also like the little patterns in life. I often see the same persons in the building, walking in the opposite direction. They also have the pattern. We have synchronized! I arrive early to work, when it is still dark and buildings are empty. Except when it is summer, sun rises early and others become active too. Then, everyone is out early in the streets. Patterns save time. As a researcher, what we do constantly evolves. The topic I researched in 2014 isn't something I am not working on anymore. Forget 2014. Even the material from last year, once published, we moved on to the next one - maybe the next research topic in the pipeline, or an extension of the topic. It is of drastic change to how many other jobs are. Now I also teach. I see the patterns. While I review the slides, the content do not change drastically. That is pattern. That gives me some time. And space. Space to breathe and do some research.

My life goes up and down. I am random. Well. Nothing too drastic. More like, eventful-slightly boring-eventful-slightly boring-eventful-slightly boring-... Regardless of how I perceive a year, I always try to see some moments of fun, 30 things to be precise, each year, since 2010 (when I turned 23! Adulting, I think?). 2010 was fun. 2011 was slightly boring. But then 2012 and 2013 were fun. 2014 got a bit into the pattern. 2015 was fun. 2016 was a sad year. Then 2017 came. It was a crazy year. Crazy in a good way. To date, it is the year I visited the most amount of countries (16), including 9 new countries. I also lived in several cities/countries that year (Lisboa in Portugal, Louvain la Neuve and Brussels in Belgium, and Thuwal in Saudi Arabia). 2018 was boring, although it had its changes and migrations. I love migrations. It is like pumping new blood into your veins! We throw away old stuff as we leave a city and get shiny new things. 2019 was a year of celebrations. It easily became my favorite year of times. Then, came the pandemic and eternal darkness. It is easy to see how I was obsessed with 2019 for long! 2019 was also the year I left Portugal, Belgium, and Europe for good. I defended my PhD thesis, twice! Thanks, Erasmus Mundus for making my MSc and PhD journeys exciting and unique by design. 

The pandemic came. It was a weird and dark period. Loneliness. I started my life as an introvert, but I kept heading towards becoming an extrovert throughout my life. I used to describe myself as an ambivert by the time I joined my undergraduate program (2006). I tried to sit with different students/groups of students every day during my early days, making friends with students from all 25 districts. Portugal had turned me into a full extrovert. Party never ends. I was forced to be home and alone in a boring vanilla city in the Lower 48. For 2.5 years. Circumstances. I extensively blogged my pandemic survival in my COVID-19 blog series and on Twitter.

This was also the time I was thinking of what is next? I had moved from the eventful Europe, that is Lisboa, to a boring Lower 48 city. The work-from-home did not help much. I started traveling locally. I was looking for where to move next. After 4 trips to Alaska, I found myself aligned in Anchorage. In many ways, I felt Alaska represents who I am. Alaska is huge. Alaska is wild. Alaska is also quiet and calm, when it wants to be. It also transforms itself magically with brutal blizzards without notice. Alaska feels fragile and frightening - both at once to those who are unfamiliar. Alaska has space for everyone (despite its housing crisis). It is diverse. Anchorage is the most diverse city in the US, after all! After 4 years, we were back in a city where we belonged, when we moved to Anchorage in fall 2023. That was a long wait. But with the pandemic fading away in the distance (into an endemic or whatever, depending on who you ask), 2023 brought back the life which was on hold since the 2020 February. Moving to Alaska made me feel like myself again. That is huge, after gray years (2020 - 2022) in a boring Lower 48 city.

It is nice to feel home. Alaska gave me the feeling of home, which I previously had felt in Portugal. I have not visited Portugal since 2019. My first home abroad and where I spent most of my 2010s.

My beautiful bookshelf
I like traveling. I did not travel long distances since the pandemic kicked in. My last long trip was to Singapore and Bali, right before the pandemic hit the world full swing. Now, after 4.5 years, August 2024 brought me the most eventful trip of the 2020s. Anchorage ➤ Toronto ➤ Melbourne ➤ Abu Dhabi ➤ Toronto ➤ Anchorage. I made some friends. At this point, I am probably at the extreme end at the spectrum, as a true extrovert. I like meeting people. Alaska does not have many people. But it also lets you see the same people again and again. It is funny I now even remember the faces of some Anchorage airport staff. I don't know whether they remember my face though.

August started with this 15-day mega-conference trip. Together with my students, totally we had 5 papers presented! I also met many interesting people. Family, friends, new friends, and online friends. Meeting people is easy. Goodbyes are difficult. I even made friends with introverts. That feels special when an introvert becomes a friend, from being a stranger. This is in stark contrast to my recent extrovert friendships where we both burst into a tall glass of cocktail and beers with a loud "cheers, bro!" I remember the advice some of my friends gave me when I went for faculty job interviews. "Don't drink in front of the interviewers during the dinner, even if they drink. It may not affect you. But it will never be a positive thing to drink at your job interview-dinner." I don't remember the exact words. They said something along those lines. But you guessed it. I don't say no to a good drink. A beer feels good with colleagues. And that includes future colleagues, especially when it is in a fancy restaurant. "Cheers!" I said loud, clinging my beer glass with everyone else's.

The library was closed
I am very verbal. Or verbose? I am direct. And very direct. I know what I feel. And I am never shy to share what I feel. But sometimes, it is also difficult to spot a feeling. Human mind is complex. One Portuguese word I love, which is how I connect with Portugal itself. Saudade. This has been a great month. I have a recency bias. I even say this is my best month ever. Now, this great month is coming to an end. Months and years are arbitrary borders in time. Nothing really changes between August 31st and September 1st. Anyway, I felt sad for no reason. Usually, I can connect a feeling to a source. I am very self-aware of my feelings. I can explain why I feel something: sad, happy, excited, angry, lonely, or whatever. But I couldn't figure out this morning. It was 9:10 am. I decided to walk to the library. The library usually cheers me up. The library sells some overhead books for 0.50 $. I have rescued several interesting books and collected a diverse set of books in my office bookshelf.

The library was closed until 10 am. Yes, weekends - not many people come to the library. But I have a meeting to attend by 9:30 am. So I returned empty handed. Now I am sad, and I know why I am sad. It was the disappointment of a long walk where I couldn't even enter the library. I will likely return in the afternoon to fetch some books. So, that feeling will disappear. The previous unknown sadness might linger around though.

Anchorage is beautiful. The summer is coming to an end. The skies are cloudy. Days are becoming shorter. It rains. The new semester is in full swing. It is like you are standing on the footboard of a fast-running bus. An analogy that is probably unfamiliar to those outside South Asia. You hold on as the strong breeze soothes you until you reach the next stop. It is funny when people ask, "how did a Sri Lankan end up in Alaska?" I usually have to start with a "that is a long story."